We wanted to create a true learning environment where time benefited both students and teachers. Flexible work schedules arent going away any time soon. Modular scheduling - Wikipedia Time openings! He is a teacher, writer, and world-traveler that wants to help people at every stage of the career life cycle. Calculating and coordinating payroll and benefits with a flex schedule can be extremely difficult and time-consuming if not tracked correctly. Different schedule days are set up so that mods can be shortened, (to incorporate time for a pep rally, department meeting, etc.) Each employee will likely want to work a different combination of hours. Lower turnover. Saving time and avoiding commute stress were next to the respondents reasons for seeking flexible work options. It allows employees to vary their arrival and/or departure times. For example, This could mean working three hours in the morning, three hours in the afternoon, and and two hours later in the evening. communication, its not necessary. For example, you may restrict the available start times to 7:00 a.m., 8:00 a.m., and 9:00 a.m. That restriction would decrease potential downtime and ensure that you have employees on the job until 3:00 p.m., 4:00 p.m., and 5:00 p.m., when the rest of the business world is still active. Classes are taught in a similar format to many universities; students meet a large group lecture once per week and have small group recitations throughout the week. What Is a Flex Schedule? Definition and How It Works document.getElementById( "ak_js_1" ).setAttribute( "value", ( new Date() ).getTime() ); 1904 Association Drive, Reston, VA 20191-1537. With a regular 9-to-5 schedule, you avoid the potential for change and establish a sense of consistency that can help combat burnout. Will just any old software work? You can offer that employee the chance a flex time schedule The remaining mods of time within a students schedule that is not scheduled into face-to-face instruction is Independent Learning Time (ILT). A big part of making a flex schedule successful in your business is using the right software for the job. This allows freedom in scheduling as classes can be 40, 60, or 80 minutes long, as needed for one-to one, small group, large group, and laboratory instruction. Can Employers Require Covid Vaccinations? Perhaps you can work a few days remotely each week and a few days onsite. When building your teams schedule, do your best to honor employee preferences as much as possible. The basic 9-5 grind suits some people perfectly. Even if there are no changes to a current Master Schedule (MST)setup, schools should transition to Flex Scheduling and build the same basic configurations withFlex Periods (FTF) and a Class Calendar (CCL). Like any evolutionary process, it has taken some time and If you create a scheduling template that contains your businesss core time, your team members can do much of the planning for you by filling in their preferred work hours on either side of the core. service. if(typeof(dcopt) == "undefined"){var dcopt = "dcopt=ist;"} else {var dcopt = ""} We discovered three schools that had years of experience in flexible scheduling and conducted site visits. When having a flexible schedule its important to have open communication with others as well maintaining your consistency with your work. For leaders, growth is not only exciting, but also challenging. Many of the common tools like Word and Excel werent designed for scheduling. Each day is broken down into twenty-two 20-minute mods during which classes take place. This potentially creates a scenario where some employees feel like second-class citizens in their workplace. Weve touched on this one before. Modified on: Mon, Jun 26, 2023 at 1:02 PM. the potential upside of flexible work schedules. This article will cover the different types of flexible schedules, the pros and cons of both employers and employees points of view, and provide tips for making a flexible work schedule work for you. Core time is the foundation on which a successful flex schedule rests. productivity from your employees who take advantage of the option of flex time. Overall, Sam gets 555 minutes of unstructured time to pursue her studies independently in any manner she chooses. An employee could work 80 hours every nine days and have one day off every other week. However, as technology has simplified the ability of an Provide them the Having a flexible schedule means a high productivity for employees and they feel as if they have more control over their life. Weve seen improvements in our student outcomes and increases in our graduation and AP enrollment rates. Visit our How did we envision students using this learning space? ">'); if(typeof(cachebuster) == "undefined"){var cachebuster = Math.floor(Math.random()*10000000000)} We wanted RBHS to be a place that empowered students and placed the leadership of learning into their hands. employees productive, engaged and loyal to your company. Remote. We welcome your visit to River Bluff to learn with us. Modular scheduling (also known as flex scheduling, flexible modular scheduling, or modular flex scheduling[1]) is a system of timetabling in certain high schools in the United States. The gray C phase in the center is for additional path balance, which provides the flexibility necessary for our A and B phases to work. Similarly, having some fully remote workers opens you up to the whole world (or country, at least), rather than just being stuck with whatever the local candidate pool is. Highlight flexible work schedules in job ads to incentivize Mods are 20 minutes long, except the lunch mods, which are 26 minutes. A contributing factor to burnout is constant change and a lack of consistency over the long term. Yes, you can make them work, but the time and effort you have to put in is counterproductive and could be better spent on other, more important activities. PDF The Problem of a Flexible Schedule in High School - ASCD still expected to log hours at the office and to be available for in-person These 25 different mods allow us to create a flexible schedule with two phasesA and Bthat occur simultaneously. Explore a Library of Common Bell Schedules in Schools - Unlocking Time in the office doesnt equate to high productivity. Employer Thats OK because software suites like Sling make it easy to schedule your employees, find substitutes, manage time off, and keep everyone organized and on task. At a minimum, Sam gets 45 minutes of ILT each day; other days she gets between 75195 minutes. This alternative work arrangement, flexible scheduling, allows an employee to work a Flex Scheduling will eventually be the Aeries scheduling process, so we encourage everyone to begin now to learn about it and make plans to transition. avoid a difficult decision. Instead, you need to focus on project deadlines. For more free resources to help you manage your business better, organize and schedule your team, and track and calculate labor costs, visit GetSling.com today. issues that require extra doctor visits. A flexible schedule is an alternative to the traditional 9 to 5, 40-hour workweek that allows employees to vary their arrival and departure times, according to the US Department of Labor. Additionally, Flex Scheduling allows for highly-manageable section assignments for teachers and school supportive staff; multiple staff can be assigned to each section, and each classroom teacher or aide can have specific permissions to Attendance, Gradebook, Grade Report, and Student Data, as appropriate. A flex schedule allows employees to move working hours Thats where task management software comes in. If you love to work hard and enjoy a nice long weekend, this might be the perfect fit for you. At Westside High School in Omaha, Nebraska, which has used a modular schedule since 1967, juniors and seniors who have met specific requirements are eligible to apply for a pass that allows them to leave the building during open mods. Keep deadlines at the forefront. Employees cant just come and go as they please. Flex Scheduling is the future of scheduling for all Aeries customers. out their day by working a little later into the evening. But those solutions can lead to all sorts of problems for your business and your team including time theft, wasted time, and unnecessary trips to the office for those team members who work in the field. , Does Flex Scheduling work with our 3rd Party products? In looking at each of the pros, well use some data from a 2019 survey conducted by Flexjobs. As long as you get your work done, you can decide how and when to do it (to a degree). That loyalty will only strengthen your reputation as a No. The Sling app, for example, transforms any computer, tablet, or smartphone into a time clock so your employees can clock in or out at their convenience and track time on task when theyre at work. The schedule is on a two-week cycle. There are, however, ways to prevent these distractions from eating away at productivity and task completion. upside to allowing for flexible scheduling options. For example, an employee could work four days a week and ten hours each day to fill out a 40-hour workweek. Your email address will not be published. You can alsoenhance your ability to retain employeeswho, in the past, might have had to reluctantly resign Flexible Schedules: The Pros, Cons, & Surprising Outcomes - HubSpot Blog Because of its inherent flexibility, the flex schedule is difficult for managers to track. allow employees to shift schedules daily as personal needs require. Managers may have a tougher time overseeing remote teams or team members. Other than that, employees can pick and choose how to fill out a 40-hour schedule. Flex Scheduling provides a creative way to build a Master Schedule (MST). so they can achieve a healthy work-life balance, while doing some of their work During the A and B phases, students attend their academic classes, or what we call "paths of instruction." Otherwise, projects can be delayed as employees arent on the same page. RBHSs FLEX MOD schedule consists of 25 modules (mods) of time comprised of either 10- or 30-minute mods. home, then thats what you do. if(typeof(dcopt) == "undefined"){var dcopt = "dcopt=ist;"} else {var dcopt = ""} Instead of the traditional, nine-to-five work week, a flexible schedule allows employees to vary the times they begin and end their work day. A typical student would have between 21 and 40 free mods a cycle, depending on the number of classes taken. More than 37,000 jobs posted! Ensure your team or your employees are all on the same page technologically, and flexible schedules wont cause more headaches than they solve. do. If your business is searching for an alternative to the standard 9-5 workday, a flex schedule may be the solution. Just because an employee is the first one in the building or With people arriving and leaving at all hours of the day and activity fluctuating at odd intervals, some employees may lose focus and engagement. table. Sling even lets you set up restrictions (e.g., how many minutes before and after their shift employees can clock in or out) and geofences so that your employees cant clock in unless theyre on the premises. Features of Flex Scheduling include: There is no charge for using Flex Scheduling. PDF Questions and Answers about the Purposed Flex-Time Schedule given the But not all workers are equal; some get their best work done in the morning, while others take longer to gear up. creativity and attention to detail when introducing flexible schedules. team, or if youre seeking a way to ensure your current team is reaching its This process replaces the need for running the Initialization SQL Scripts. A recent study found that employees with greater autonomy over their schedules ultimately work more hours than their 9-5 brethren. Another important part of making a flex schedule successful is maintaining an efficient time and attendance tracking system. Theres a reason this sort of thing wasnt available 50 years ago folks didnt have the means to make it work. PDF Modular Flex Schedules - University of California, Berkeley These visits allowed leaders to speak with their staff to get ideas and strategic advice on how to implement our own flexible modular schedule. Rather than eliminate the benefit because of a few bad apples, address underperformers and get them up to speed on what your expectations are. Flexible scheduling is defined as creative use of the time in the school day in an attempt to match the instructional time and format to the learning needs of students. Lower childcare costs. History [ edit ] Modular scheduling was developed by schools such as the Kent State University School in the 1960s. All of that with the press of a button or the click of a mouse. However, while looking each other in the eye is helpful for clear Or think of an employee with a parent facing health Staff at Legacy have similar "prep time" during which they are able to prepare for upcoming classes or grade.[8]. if(typeof(tile) == "undefined"){var tile = 1} else {tile++} What is Flex Scheduling? : Aeries Software but are never skipped. Setting up a reliable calendar for yourself and others will make things much smoother. meetings and face-to-face collaboration. Generally, a flexible schedule is agreed to and worked for a period of time. Please contact an attorney or other professional for specific advice. Although we will support traditional scheduling in the 2023/2024 school year, we will at some point transition fully over to Flex Scheduling. When adding a flex block, some schools have just shaved about 8 minutes, give or take, off of each block. A variety of reports are available for flex scheduling in schools setup for different attendance types. member of the team, but you inspire loyalty to the company that helped them logging in every morning. Depending on the policy, employees are still required to clock a certain amount of work hours each week or meet other criteria. Would employees have more long-term success if they had the A flex schedule allows employees to move working hours around that are different from typical business working hours of 8:00 a.m. to 6 p.m. As long as the hours worked totals 40 per week, flexible hours allow employees time to do things during the day they otherwise wouldn't be able to do. Lets take a closer look at each type of flexible schedule: Compressed workweek. The traditional four block schedule is used in many high schools. [7] Normal academic classes can be between 2-4 mods ranging from 40 to 80 minutes, which are colloquially called "40s", "60s", and 80s". Thats where the flex schedule shines. Before opening in 2013, River Bluff High School (RBHS) was architecturally designed and academically planned for a flexible modular schedule. Flexible Schedules | U.S. Department of Labor Now into year six and five iterations later, our 201819 flexible modular schedule is the dynamic force that fuels equity at RBHS. However, that doesnt mean its all sunshine and rainbows. There are advantages to speaking with co-workers full potential, ask yourself a few questions: At the heart of each of these questions is a truth, which questions, consider: 1. ">'). Theres plenty of upside to allowing for flexible scheduling options from both the employee and the employer. That said, there may be times when you just cant accommodate everyones wishes because the needs of your business take precedence. Advanced scheduling apps, such as Sling, now come with payroll and benefits tracking features built right in. The Flexjobs survey found that greater work-life balance was the #1 reason employees want flexible schedules, with 75% of respondents citing it as a major perk. 1! A flexible schedule is not a one-size-fits-all deal different companies can institute different policies to meet their workforces needs. [citation needed], At the Incarnate Word High School San Antonio, Texas classes run on a modular schedule. employees time to do things during the day they otherwise wouldnt be able to see a long-term upside, less turnover, a more satisfied and driven workforce, p.m. As long as the hours worked totals 40 per week, flexible hours allow In addition to careers at Insperity, voted a top workplace 150+ times, you can see open positions from our clients. When you incorporate a flex schedule into your workflow, you give your employees more control over both their personal and professional lives (that work-life balance we mentioned above). They must still meet certain criteria, such as working eight hours per day or 40 hours per week. The process to convert to Flex Scheduling can also be run in the new year database after the rollover if the school is currently using traditional scheduling and there are no MST records. Split shift. Unrealistic expectations from family and friends. This type of schedule gives employees some level of autonomy in determining their preferred working hours. We live in an era where people routinely communicate via text, email and Not to mention that planning projects around wildly different schedules can be an administrative headache. The schools that we visited, Dos Pueblos High School and University High School in Irvine, both shared with us that their students have reported, since the implementation of a support period (Flex-Time), that they could not see their school day without this valuable opportunity Help us improve this article with your feedback. or to find ways to maximize the productivity of employees already in your Scheduling and communication software are paramount for a successful flexible schedule arrangement. Based on our company values, our corporate culture is the foundation of how we do business with our clients and with each other. , How can we get training on implementing Flex Scheduling? This eliminates the need for managing the. To get a better understanding of how the FLEX MOD schedule works, lets take a look at Sam, a junior, as she goes through her weekly schedule: Sam has no more than seven classes a day, and some days she has only five. For some roles, flexible scheduling is A-okay, while its not tenable for other roles. For example, if you incorporated the flextime limits listed above (not earlier than 5 a.m. and not later than 9 p.m.), your core time might be 10 a.m. to 1 p.m. Save time/money. Sam does not have a dedicated lunch time; instead, she chooses to eat her lunch during any of her ILT mods between 11:00 a.m. and 2:00 p.m. She only hears two bells throughout her day: the morning 8:15 a.m. bell and the final 3:40 p.m. bell. However, its still crucial to follow certain guidelines to maximize the success of a flexible schedule: Communication. Living When an unexpected work issue occurs over the weekend, do you go to the office to handle it when you could easily take care of it from home? With the freedom that a flex schedule provides, you may see an increase in employee attendance. Classes range from 2-4 modules long. You can still require your team to work a set number of hours per day (e.g., eight) or per week (e.g., 40), just like the common 9-5 model. Work-life balance. Higher productivity. These features integrate directly with the flex schedule you create in order to automate and streamline the tracking, reporting, and payroll process and to help you write checks and calculate benefits in less time and with less effort than before.

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