All employees are expected to keep their arrangements up to date using the FlexWork Tracker within My Personal Information (MPI). Must be enrolled in Azure Multi-Factor Authentication (MFA). Remote Access | Computer Science and Engineering Approvals- Streamline your requests and processes by creating new approvals, viewing approvals submitted to you, and viewing all past approval notifications. Teams meeting invitationssynchronize automatically with Outlook calendar. Need access to advanced features? Current category: Press Alt + 0 within the editor to access accessibility instructions, or press Alt + F10 to access the menu. Some university applications and tools can only be accessed using a Virtual Private Network (VPN) or usingVirtual Desktop Infrastructure (VDI). Teams Apps Add functionality to Microsoft Teams. Assignments A feature for distributing and assessing student assignments. Fill in the appropriate host name ( faclinux.coeit.osu.edu for faculty and staff, stdlinux.coeit.osu.edu for students). Please note funds are limited and cannot be requested for tuition or fees. 208 Bricker Hall | 190 North Oval Mall | Columbus, Ohio 43210 Phone: 614-688-8288 | Contact If you have trouble accessing this page and need to request an alternate format, contact [email protected] . Given the mutually beneficial impact to both employees and the institution, supervisors and department/planning unit heads are strongly encouraged to utilize flex agreements as outlined below wherever possible. Visit the Administrative Resource Center for more information about how to use Virtual Desktop. The FWP is currently focused on administrative units and offices. Please contact your supervisor for more information. You can learn more about these on the cloud storage and collaboration landing page. Channels Focus your Team's discussions by creating topic- or project-specific channels to hold conversations, have meetings, and collaborate on files. REDCap is ideal for projects collecting data in community settings and in multi-site projects such as clinical trials. Most buildings on the Athens campus have Wi-Fi. Research Electronic Data Capture (REDCap), Web CMS provides an easy-to-use interface that allows users to author, administer, and manage web pages without requiring the user to have extensive knowledge of web markup and programming languages. Reception is also available in many outdoor locations and parking lots. Polls created in Forms cannot be launched from Teams. Virtual office hours are also popular with students. We recommend usingBlackboard Learnfor assignments. Virtual Desktops (VDI): VMware Horizon. Installment instructions: Windows 10 and 11 Mac OS Linux Android iOS Chrome OS Please note: A valid OHIO log-in is required to access VPN instructions. Service - Virtual Desktops (VDI): VMw - Ohio University Sign in to your account - VMware C: drive, My Documents). The following items are not considered taxable income for remote/hybrid employees: The use of business or office supplies must be reasonable and necessary to complete job functions. The remote desktop application that is packaged with OS X is no longer supported. This access allows users to connect to select University resources from a personal device. The total tuition and living expense budget for in-state Ohio residents to go to Ohio University is $28,616 for the 2021/2022 academic year. Due to licensing, not all software can be made available in these platforms. 2023 Ohio University. Note: We do not recommend using Skype for voice calls when on Guacamole. Will flexible workplace be available for faculty? What is the AppPortal? For urgent needs, call 614-688-4357 and press option 3 to speak to service desk members dedicated to providing support to Managed IT Services partners. VisitWhat's new in Microsoft Teamsor type "/whatsnew" into the Teams search bar to viewthe latest updates. Class Notebook A feature for instructors to share class information and resources. If you are not on OSU's network connect to the OSU VPN. For more information or if you have specific questions, please contact University Human Resources at [email protected]. In addition, if your unit is interested in participating in the Flexible Workplace Model,talk to your supervisor or unit leader about initiating a planning discussion with University Planning. We recognize that transitioning to aFlexWorkmodel might seem daunting for some unit leaders. How do I store data and files when using Virtual Desktop? This can fluctuate depending on the amount of audio or video data being transmitted back to your device from the Virtual Desktop. The, You can access Blackboard in your web browser at, You can access Qualtrics in your web browser at, You can access Top Hat in your web browser at. using Microsoft Teams for your meetings and live events, polls can be created by meeting organizers and presenters in advance, Quick Start Guide for Teams for Education (PDF download), Create a link or a code for joining a team, Virtual Meetings, Chat, Phone: Microsoft Teams. Please visit https://buckeyepass.osu.edu to sign up for an account and enroll a device. In accordance with Policy 40.063 Flexible Work Schedule, Flexible Hours, and Flexplace for Administrators, Flexible Work Schedule, working remote requires several safeguards to help protect University information. Computer and Device Support Advisory Community. To help staff work remotely, we are temporarily adjusting our policies around peripheral equipment for Managed IT Services partners. The OHIO Virtual Desktop Infrastructure (VDI) provides remote access to specific Ohio University software using a full Windows desktop environment from any PC, Mac, iOS or Android device. Filter your search by category. WhileFlexWorkis not a substitute for making appropriate caregiving arrangements during work hours, units should attempt to afford employees the flexibility to meet intermittent caregiving needs, such as illness, snow days, etc. Ohio University strives to make its digital resources and services accessible to all visitors, including those with disabilities who may also be using assistive technology. Check here for updates. Currently, Virtual Desktop is only available to students, instructors, and staff that provide support directly for the tool. A flexible workplace can mean many different plans depending on the role and function of the unit and individuals who make up its work force. If in-person support is required, a technician will be dispatched or an in-person appointment will be scheduled in alignment with the university's safe and healthy guidelines. For more information, please contact University Human Resources at [email protected]. This access allows users to connect to select University resources from a personal device. Early adopter offices began moving into new workspaces in summer 2021 and will continue to transition through the end of 2021. Service Level Agreement: Collaboration and Storage, Pinned Article Help & Resources: Microsoft Teams, Using Microsoft Teams with Sensitive Data. EHE Virtual Computer Lab | Quantitative Methodology Center - U.OSU You can also access the tool by installing the Citrix Workspace client which will allow you to access more advanced features of the application. Please follow the steps below to download the latest version. TheFlexible Workplace Projectis a planful approach to future work environments. Travel between your traditional university work location (also known as primary campus location) and your alternate work location (ex., your home) is considered normal commute and is not reimbursable (this includes mileage, parking, tolls, and other normal commute-related expenses). Secure access tosensitive data (HIPAA, FERPA, etc. OIT offers a number of software packages to the University or to specific groups like faculty, staff, or students at no cost or at a reduced cost. This modern approach creates a safe computing environment, enabling the university community to teach, learn, and conduct research. Unemployment benefits: Students experiencing a loss of income may be eligible for unemployment benefits if they worked for at least 20 weeks and earned $269 per week or more. In Autumn 2021, the College of Engineering partnered with the Office of Technology and Digital Innovation to offer a Virtual Desktop pilot program for instructors and students at Ohio State Lima and in select classes for the College of Arts and Sciences. Persistent histories make it easy to review past conversations and shared documents. VMware Horizon View (VDI) allows you to remotely access a Windows desktop environment from any PC, Mac, iOS, or Android device. For additional information about OHIOs security resources, see: Filter your search by category. You canlisten to others and push-to-talk. Monday, July 3 and Wednesday, July 5 hours will operate as normally scheduled, Internet and network services, including remote network access (VPN). Establishing a technology standard to use laptops as the primary device provides the department with flexibility to design innovative shared spaces and team members the ability to work from anywhere. Therefore, we seek to discern what pandemic-related remote practices are also best practices for convenient and engaged interactions. As the campus community has learned from our experiences this past year, we have understood the numerous advantages of remote work: meetings via Teams or Zoom allow full participation and inclusion for faculty and staff from various locations, student services such as advising are convenient for students, student support staff, and faculty. Remoting into an OCIO-Managed Windows Desktop from aPersonal Device or Loaner Laptop, To connect to your OCIO managed Windows desktop computer from either another OCIO managed computer (such as a loaner laptop)or from a personal device, use the, *We recommend using Skype for business purposes instead of Zoom. Microsoft OneNote is a digital notetaking tool for capturing information and data across all your devices. Wednesday, July 19 Teaching and Learning Technologies Advisory Community Meeting 4:00 PM 5:00 PM. Basic Setup Instructions. The OHIO Virtual Desktop Infrastructure (VDI) provides remote access to specific Ohio University software using a full Windows desktop environment from any PC, Mac, iOS or Android device. If youare notusing a Blackboard Ultra Course or need a unique combination of sections/courses combined into one Team,submit theTeam Auto Creation form,which will: Automatically create a Team for an OHIO course or a Team that includes students from up to five (5) courses, Add and maintain student membership based on official enrollment records. As we move forward, stay informed of future plans by visiting the university'sSafe and Healthy Buckeyes website, which will continue to be updated as new information is available. Participants have clear roles: One or several experts (the presenters) share their ideas or provide training to an audience (the attendees). Service Catalog - Internet & Network - Ohio University This access allows users to connect to select University resources from a personal device. Ohio University is committed to making the workplace safe and healthy for all employees, including those working remotely. Virtual Desktop will generally consume between 1-2Mbps of bandwidth (about 10-20% of the bandwidth needed to stream a 1080p movie on Netflix). All administrative and academic units are encouraged to explore whether some aspect of flexible workplace is applicable and appropriate for that unit. Farmer School of Business. Yes (Features will vary depending on course enrollment and college affiliation), No - though the VPN connection itself is secure, it does create local copies of data on your device while you work, Yes - data does not leave the virtual desktop unless you configure it to do so. Most Virtual Desktop users prefer to access the tool on the same type of device they would typically use to operate the software they are accessing via the Virtual Desktop. COE Virtual Desktop is secure and convenient, allowing access without requiring a VPN and across many of your devices. 2023 Ohio University. Contact Center & Bobcat Depot will be closed on Tuesday, July 4 in observance of Independence Day. Privacy & cookies. This remote desktop server (also known as a terminal server) will allow students, faculty, and staff to log in to a computer on the College of Nursing network. Who can access Faculty, staff, and emeriti Graduate student employees Other students and guests may access upon request. Access is enabled by default for all faculty, staff, and students. You have already receivedtelework-related guidance from HRand some work remotestrategies and resources. FAQ Campus VPN is currently available for faculty and staff. Many devices like laptops, tablets, and smartphones can connect to eduroam. What type of technology do I need to have to access Virtual Desktop? Reimbursements for the business portion of internet and phone service, Reimbursements of out-of-pocket costs associated with shipping, standard postage, and printing, Reimbursements for business and office supplies, Employees working from their alternate work location, per a Flex Work Agreement (using the flex work tracker), arenot considered to be on travel statusand therefore, not permitted reimbursement of travel or meal-related expenses covered under, Policy 41.121 Reimbursement for Official Travel and Entertainment, Accessibility, Accommodations, and Inclusion Resources, Flexible Workplace Project Update | YouTube Video (_HKjTJo0xBY). Return to Campus isashort-term plan to safely re-densify campuswith evolving public health guidance and COVID-19 safety protocols. Employees working in campus locations will have withholding for that municipality. Residence halls are equipped with Wi-Fi (no Ethernet ports). Facebook link for Office of Technology and Digital Innovation, Twitter link for Office of Technology and Digital Innovation, YouTube link for Office of Technology and Digital Innovation, LinkedIn link for Office of Technology and Digital Innovation, Instagram link for Office of Technology and Digital Innovation, Visit the Administrative Resource Center for more information about how to use Virtual Desktop, Logging in to the Virtual Desktop (web version), Installing the Citrix Workspace client (desktop version). Why is OHIO initiating the Flexible Workplace Project (FWP)? The software that is currently available in Virtual Desktop will remain the only available software in Virtual Desktop for through 2024. OHIO's Virtual Private Network (VPN) allows for fast, secure, off-campus access to online resources such as remote desktop, remote printing, or . Visit our Knowledge Base to learn how to. Desktop and mobile. All employees should be good stewards of the Universitys resources and be mindful of the costs associated with travel and supplies used to conduct university business. Our Licensed Software page lists all the available titles. Approximately 75% of individualwork stationswill be reservable, while the remaining 25% will be first-come, first-served, drop-inwork space. ), Controlled access to specific software applications, Access to OHIO-licensed softwarewithout making a personal purchase. As part of the Flexible Workplace Project, a group of employees from various departments across campus mobilized to form a Workforce Management Team. Student Resources | Ohio University Accessibility: If you are keyboard reliant or use a screen reader, please email your Access Specialist with the subject line Virtual Desktop Assistance to receive assistance accessing the software available via Virtual Desktop. Work stationsand collaboration spaces are available to schedule up to three months in advance, and staff may book recurring sessions in a specific space through the Universitys new scheduling software tool, EMS. The Ohio University Information Security Office strives to educate and empower the University community to appropriately manage risks and protect OHIOs information and systems. Try to access that application when not remotely connected. Comparison: Microsoft Forms vs. Qualtrics helps you determine which tool is right for you. You can use Virtual Desktop by going to apps.osu.edu and logging in. Documents, Downloads, Desktop, Pictures folders) in Virtual Desktop. If you log out or your computer goes into sleep mode, you will need to reconnect to the VPN when you log back in. Check out. Whiteboard -The collaborative digital canvas in Microsoft 365 for effective meetings and engaging learning. Providing your employees with a place to communicate and share ideas creates a hub for collaboration and sharing that allows our teams to focus on achieving results. . This article explains how to reconfigure your settings. Leveraging early adopters, the purpose of this project is to develop innovative and financially sustainable workplace models that can be readily scaled across the OHIO system. This cloud access enables extended use of these applications for students outside of physical lab spaces and allows instructors to provide the same coursework for both in-person and remote learning. There are also many tools you can access right in your browser. Current category: Virtual Meetings, Chat, Phone: Microsoft Teams. If you would like help with a tool not supportedby the University, please contact the IT Service Desk. Comparison: Microsoft Forms vs. Qualtrics helps you determine which tool is right for you. Office of Technology and Digital Innovation, 100 Mount Hall | 1050 Carmack Road | Columbus, Ohio 43210. Quick Start Guide for Teams for Education (PDF download)(automatically downloads a .pdf, not a website). Learn more about the success measures, implementation process, and working groups on theAbout OHIO FlexWork page. Directions and Parking. To use an existing poll, share the URL to the Form in the Teams chat. Lists tab Track information and organize work withinyour Group orTeam. 800 E. High St. Oxford, OH 45056. [email protected]. The VPN creates an encrypted "tunnel" that protects your network traffic from being captured by unauthorized individuals. Employees can also consider utilizing theCalls application within Microsoft Teams. Contact Center & Bobcat Depot will be closed on Tuesday, July 4 in observance of Independence Day. Help; BuckeyeLink; Map; . Virtual Desktop The Virtual Desktop allows Ohio State students and instructors to virtually access a select set of software applications from any device with internet access. Russ College of Engineering and Technology, Diversity, Equity, Inclusion, Accessibility and Belonging, Electrical Engineering and Computer Science, Russ College Response to COVID-19 (Novel Coronavirus), providing free access to Spectrum broadband and Wi-Fi, offering an internet essentials package free for 60 days, Finding Comfort While Practicing Social Distancing, Psychological Tips for Managing Coronavirus Concerns. With the wide availability of vaccinesand plans forongoing testing, tracing and quarantineas needed,Ohio University will resume amorenormal campus experience for fall2021. OITs websitehas helpful resources and instructions for team members that require a telephone to perform their job duties. Knowledge Base. In support of such agreements, supervisors are encouraged to use this website as a toolkit for success. The Bobcat Depot offers a variety of screen sizes and keyboard layouts giving you options for different types of workers and their differing requirements. If you have an OCIO-managed device (your usual device or loaner equipment), you can do the majority of your job with just your normalinternet connection. Access resources on how to use Virtual Desktop in the Administrative Resource Center. Leadership and supervisors who are part of the Early Adopter cohort have worked with University Planning to evaluate the duties and responsibilities of individual employees and the needs of students and colleagues they serve or with whom they partner to optimize the workspaces they will inhabit. Bobcats Take Care campaign: OHIO alumni, donors, and friends want to lend their support. OHIO FlexWork will continue to be part of the university commitment to reasonable flexibility for employees and achievement of a reduced physical footprint for OHIOs campuses. Additionally, employees can schedule multiple rooms concurrently. Microsoft Teams has manyfeatures that support accessibility. This team worked to address the impact thatFlexWorkhas on people and our HR management processes, practices, and policies. For example, some offices that are primarily back office may be able to operate effectively with employees who are partially or fully remote. To request remote access to the EHE Virtual Computer Lab, go to: https://osu.teamdynamix.com/TDClient/3186/EHE/Requests/ServiceDet?ID=52247 and click Request Service. Employees are expected to conduct their work in a safe and productive environment that allows them to maintain focus. The Computer and Device Support Advisory Community is open to OHIO students, faculty, and staff who have an interest in computer support, virtual desktops, digital signage, and other devices managed by the University. All rights reserved. Fast, secure off-campus access to online resources such as remote desktop, remote printing, or shared network storage that normally would require you to be connected to the on-campus network. The Device Support and Software Advisory Community is open to OHIO students, faculty, and staff who have an interest in device. The Virtual Desktop allows Ohio State students and instructors to virtually access a select set of software applications from any device with internet access. Chat Have private one-on-one or group conversations via text, audio, or video. Run the PuTTy executable (putty.exe). College of Nursing - Remote Access - Ohio State University There is now a VDI app on the startup page. Panopto is a cloud-based application for recording lectures and sharing videos with others. There are several other legal variances from state to state, including payroll compliance, health care benefits, COBRA laws, hiring regulations, and hour regulations. Filter your search by category. Ohio University strives to make its digital resources and services accessible to all visitors, including those with disabilities who may also be using assistive technology. A few items need a more secure connection. Top Hat is an instructional tool to create, adopt, and customize educational resources for courses. Mock interviews: Engineering success coaches trained by Dean Pidcock will be holding remote mock interviews to help you prepare for new interview experiences. Managed IT Services partners can take home their regular work equipment (monitors, docks, keyboards) if needed. Access to software provided for specific course use is added automatically, based on students' enrollment in designated courses. Instructions for Mac BuckeyePass is now being used to bring additional security to the CON Remote Desktop server. To connect to your OCIO managed Windows desktop computer from either another OCIO managed computer (such as a loaner laptop) or from a personal device, use the OCIO Remote Access Portal (powered by Guacamole). Visit theVMwaresupport pagefor more information about accessibility features available for Virtual Desktop (VDI). Simply endthe guacamole session by closingthe window. View all OIT Events. If special steps are necessary in order to improve the accessibility of experiences for end-users, those steps must be taken. RemoteLab allows you to connect to and remote control a physical computer located in one of our computer labs on campus. Welcome to Ohio University Use CarmenZoom for academic purposes, such as classes, consultations and work group meetings. Help andResources: Catmail and Microsoft Outlook Calendar page. Issuing office furniture, computers, and other equipment is up to the discretion of your unit. Setting Up Remote Access - Mechanical and Aerospace Engineering Our Licensed Software page lists all the available titles. To access internal resources, such as the K: drive(file share) and certain applications, while away from campus using an OCIO managed computer, use theCisco AnyConnect VPN. IT Remote Access : University of Dayton, Ohio

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